Free Heat Safety Tools for Schools
National Stay Cool Day offers free planning tools for coaches, athletic trainers and school administrators. Each one turns your school’s own details into a finished document you can print, post and share with your staff.
There is no account and no cost. Each tool runs in your web browser, and nothing you type is sent to National Stay Cool Day or stored anywhere else. You can save your progress on your own device and come back later.
Emergency Action Plan Builder
Walk through your school, venues, activities, people and backups, equipment, heat conditions and cooling steps. The builder also covers what to do if more than one athlete goes down at once, plus other emergencies. At the end you download a plan with your school’s name on every page, ready to post at each venue, keep in the athletic office and share with your local emergency medical services provider.
Heat Rules Card
Choose your state and venue, decide who checks heat conditions and when, and enter the reading where each of your five heat levels begins. The readings are left blank on purpose, so fill them in from your state association’s heat chart and confirm them with your medical team. Download a one-page card to laminate and post where practice decisions get made. Make one card for each venue.
14-Day Acclimatization Schedule
Enter your sport and your first practice date to get a dated, day-by-day plan for the first 14 days of practice. It is based on published guidelines for secondary school athletics. The schedule handles rest days and double-practice days for you, and it leaves space for your athletic trainer and administrator to sign off. Check your state association’s rules too, since they may be stricter.
School Heat Resources
This page collects all three tools in one place, along with printable sideline cards: the exertional heat stroke emergency steps, the warning signs to watch for, and a heat-ready sideline checklist.
Frequently asked questions
Are these tools really free?
Yes. There is no cost, no account and no sign-up needed to use any of the tools or download your documents.
Is the information I enter saved or shared?
No. Everything runs in your browser. Nothing you type is sent to National Stay Cool Day or stored anywhere else. If you choose to save your progress, it is kept only on your own device.
Why are the heat level readings left blank?
Heat rules differ from state to state. Fill in each level from your state association’s heat chart, and confirm the readings with your athletic trainer and team physician or medical director.
Can I edit the documents after I download them?
Yes. Each tool can also download your document as a Word file you can edit, and a blank version you can fill in by hand.
These tools are for planning and education. They do not replace medical advice. Medical steps should be reviewed and approved by your team physician or medical director. Getting ready for National Stay Cool Day on Thursday, April 8, 2027? These tools are a good place to start.